In the Instructor Portal, an Instructor can check each participant's eLearning status. The participant view shows you where a participant is in their eLearning journey.
To view the status of a participant in your course, navigate to the Manage > Participant Management menu.
This will navigate you to the Participant Management page.
On this page, there are three sub-menu options:
- Manage Participants – shows all current courses (not completed)
- Edit Participant Status – menu for specific amendments to participant status
- View Past Participants – shows all completed courses
Most Instructors will use the 'Manage Participants' menu for current courses. In this section, choose the course with the participants you want to check and select the ‘View Participants’ button.
The screenshot below shows an example of what Instructors will see:
Instructors will see one of the following eLearning status options for each participant:
- NA: This would appear when the Delivery Method is equal to face-to-face or Online. eLearning only applies to Blended face-to-face or Blended Online.
- Voucher not assigned: This is a Blended Face-to-face or Blended Online course, but a voucher hasn’t been assigned yet.
- Voucher assigned: Indicates the participant has been assigned a voucher and has access to the eLearning, but they haven’t started the course yet.
- eLearning started: Indicates the participant has started the eLearning. This is updated once the participant commences Module 1 in the eLearning.
- eLearning completed: Indicates the participant has completed the eLearning.
The status for each person will change dynamically, depending on what stage the participant is at with their eLearning. Therefore, you will only see one status for each participant.
The Last Activity Date column displays the latest date when the eLearning Status field was updated in our system.
Please note: Our systems currently check the eLearning Status once a day.
Can I check this for participants in closed courses?
Yes, Instructors can check the eLearning status in closed courses. These views are available via the 'Edit Participant Status' or 'View Past Participants' sub-menus.
The steps to view participants in these courses are the same as previously described.